Sichova Oksana Vasylivna

Organization of archival affairs at research institutions of the National Academy of Sciences of Ukraine

Section: Studies in Special Historical Disciplines

Abstract: The study is devoted to the research of the current state of the archival system of the National Academy of Sciences of Ukraine, in particular, the study of departmental archives, their status, interrelations, functions and specifi c features of the formation and composition of archival funds. The article analyzes the key element of the academic archival system, which is the Archival Fund of the National Academy of Sciences of Ukraine, as a complex of archival funds containing documents refl ecting the activities of the National Academy of Sciences of Ukraine, its contribution to the development of Ukrainian and world science, which are an important component of the National Archival Fund. The paper shows types of fund creators, taking into account their legal status and studies the system of fund holders of the Archival Fund of the NAS of Ukraine. It is shown that the archival system includes archives of scientifi c research institutions, scientifi c and technical enterprises and public organizations under the jurisdiction of the National Academy of Sciences of Ukraine. Departmental archives of institutions that preserve documents of the National Archival Fund are divided into two categories: archives with the right of permanent custody of documents and archives that keep documents temporarily, prior to transfer to permanent custody to the main Archive of the National Academy of Sciences of Ukraine − it is the Institute of Archival Studies of Vernadsky National Library of Ukraine. The article also considers the characteristic features of the activity of Appraisal commissions of various levels on the assessing the value of records in institutions of the National Academy of Sciences of Ukraine. As a result of the analysis of the archives normative and reporting documents, the dynamics of changes in the status and functions of archival divisions of academic institutions was studied, a list of the main problems arising in the activity of archives at the present stage was determined.

Keywords: archive, archival fond, the Archival Fund of the National Academy of Sciences of Ukraine, research institution, status of archive, archive functions, the Institute of Archival Studies of Vernadsky National Library of Ukraine.

  Full-text PDF    https://doi.org/10.15407/rksu.22.358     Citation

• Sichova Oksana Vasylivna (Vernadsky National Library of Ukraine)

Cite:
Sichova Oksana Vasylivna (2018). Organization of archival affairs at research institutions of the National Academy of Sciences of Ukraine. Manuscript and book heritage of Ukraine, (22) 358-374. (In Ukrainan). doi: https://doi.org/10.15407/rksu.22.358

References:

1. Yaremenko, L. M., Berezovska, O. V., Sichova, O. V., Volovnyk, L. S., Herasymenko, L. S., Boiko, Yu. O., Harbar, L. V. (2008). Arkhivni fondy ustanov Natsionalnoi akademii nauk Ukrainy: putivnyk [Archival funds of the institutions of the National Academy of Sciences of Ukraine: guide] (O. S. Onyshchenko, et al, Eds.). Kyiv: Vernadsky National Library of Ukraine. [In Ukrainian].
2. Statut Natsionalnoi akademii nauk Ukrainy (nova redaktsiia) [Charter of the National Academy of Sciences of Ukraine (new edition)]. (2016). URL: http://www.nas.gov.ua/legaltexts/DocPublic/P-160414-2-1.pdf. [In Ukrainian].
3. Osnovni pryntsypy orhanizatsii ta diialnosti naukovo-doslidnoho instytutu Natsionalnoi akademii nauk Ukrainy [The main principle of the arrangement of the research institute of the National Academy of Sciences of Ukraine]. (2016) URL: http://www.nas.gov.ua/legaltexts/DocPublic/P-160914-180-1.pdf. [In Ukrainian].
4. Natsionalna akademiia nauk Ukrainy. Korotkyi richnyi zvit 2015 [National Academy of Sciences of Ukraine. Brief annual report 2015]. URL: http://www.nas.gov.ua/text/report/2015ua.pdf. [In Ukrainian].
5. Sichova, O. V. (2016). Osoblyvosti klasyfikatsii arkhivnykh dokumentiv naukovo-doslidnykh instytutiv NAN Ukrainy [Specifics of the classification of archival documents of scientific and research institutes of the NAS of Ukraine]. In Arkhivy Ukrainy [Archives of Ukraine], Is. 2 (301), pp. 7−20. [In Ukrainian].
6. Polozhennia pro Arkhivnyi fond Natsionalnoi akademii nauk Ukrainy [Regulation on the Archival fund of the National Academy of Sciences of Ukraine]. (2002). In Yaremenko, L. M., Sichova, O. V., et. al., Arkhivna sprava i dilovodstvo v Natsionalnii akademii nauk Ukrainy: zbirnyk zakonodavchykh aktiv, normatyvnykh i metodychnykh dokumentiv z arkhivnoi spravy i dilovodstva [Archival affairs and records management in the National Academy of Sciences of Ukraine: a collection of legislative acts, normative and methodological documents on archival affairs and records management] (pp. 34−39). Kyiv: Vernadsky National Library of Ukraine. [In Ukrainian].
7. Polozhennia pro Ekspertno-perevirnu komisiiu Natsionalnoi akademii nauk Ukrainy [Regulation on the Appraisal Committee of the National Academy of Sciences of Ukraine]. (2017). In Yaremenko L. M., Sichova, O. V., et al., Orhanizatsiia dilovodstva ta arkhivnoho zberihannia dokumentiv u Natsionalnii akademii nauk Ukrainy: zbirnyk normatyvnykh ta metodychnykh dokumentiv [Organization of record management and archival storage of documents in the National Academy of Sciences of Ukraine: a collection of normative and methodological documents] (pp. 28−31). Kyiv: Vernadsky National Library of Ukraine. [In Ukrainian].
8. Typove polozhennia pro ekspertnu komisiiu ustanovy NAN Ukrainy z provedennia ekspertyzy tsinnosti dokumentiv [Standard regulation on the Appraisal Commission for records value assessing of an institution of the National Academy of Sciences of Ukraine]. (2017). In Yaremenko, L. M., Sichova, O.V., et al., Orhanizatsiia dilovodstva ta arkhivnoho zberihannia dokumentiv u Natsionalnii akademii nauk Ukrainy: zbirnyk normatyvnykh ta metodychnykh dokumentiv [Organization of record management and archival storage of documents in the National Academy of Sciences of Ukraine: a collection of normative and methodological documents] (pp. 36−38). Kyiv: Vernadsky National Library of Ukraine. [In Ukrainian].
9. Prymirna nomenklatura sprav ustanovy Natsionalnoi akademii nauk Ukrainy [Approximate filing plan of an institution of the National Academy of Sciences of Ukraine]. (2017). In Yaremenko, L. M., Sichova, O. V., et al., Orhanizatsiia dilovodstva ta arkhivnoho zberihannia dokumentiv u Natsionalnii akademii nauk Ukrainy: zbirnyk normatyvnykh ta metodychnykh dokumentiv [Organization of record management and archival storage of documents in the National Academy of Sciences of Ukraine: a collection of normative and methodological documents] (pp. 169−222). Kyiv: Vernadsky National Library of Ukraine. [In Ukrainian].
10. Polozhennia pro Instytut arkhivoznavstva Natsionalnoi biblioteky Ukrainy imeni V. I. Vernadskoho [Regulation on the Institute of Archival Studies of Vernadsky National Library of Ukraine]. (2017). In Yaremenko, L. M., Sichova, O. V., et al., Orhanizatsiia dilovodstva ta arkhivnoho zberihannia dokumentiv u Natsionalnii akademii nauk Ukrainy: zbirnyk normatyvnykh ta metodychnykh dokumentiv [Organization of records management and archival storage of documents in the National Academy of Sciences of Ukraine: a collection of normative and methodological documents] (pp. 23−27). Kyiv: Vernadsky National Library of Ukraine. [In Ukrainian].
11. Dilovodstvo i arkhivna sprava. Terminy ta vyznachennia poniat: DSTU 2732:2004 [Records management and Archival affairs. Terms and defi nitions: State Standard of Ukraine 2732:2004]. (2005). Kyiv: Derzhspozhyvstandart Ukrainy. [In Ukrainian].
12. Typove polozhennia pro naukovo-tekhnichnyi arkhiv ustanovy Natsionalnoi akademii nauk Ukrainy [Standard regulation on the scientifi c and technical archive of an institution of the National Academy of Sciences of Ukraine]. (2017). In Yaremenko, L. M., Sichova, O. V., et al., Orhanizatsiia dilovodstva ta arkhivnoho zberihannia dokumentiv u Natsionalnii akademii nauk Ukrainy: zbirnyk normatyvnykh ta metodychnykh dokumentiv [Organization of records management and archival storage of documents in the National Academy of Sciences of Ukraine: a collection of normative and methodological documents] (pp. 32−37). Kyiv: Vernadsky National Library of Ukraine. [In Ukrainian].